June 2020 Minutes

CANTERBURY HOMEOWNERS ASSOCIATION
Meeting Minutes, June 8th 2020 (conference call during the pandemic)
https://canterburycondos.com/

Board members participating: Brittiny Clinton, Brant Dever, Chuck Eaglin, Rick Grey, Jessica Jordan, Kathleen Martin, and Amy Wenck. Jerry Barth from Kirkpatrick Management and fifteen owners/residents participated.

Jessica and Jerry opened the meeting at 6:35pm and welcomed and thanked everyone for participating.

Community Input/Questions:

  • Questions and discussion about the rental cap amendment. Suggestion to broadcast online the upcoming meeting we will be having about this in August. Reminder that can participate with the proxy form (included in the mailing to owners) and can use the postage paid envelope to mail it in.
  • Which balconies are going to be worked on? Jerry will check.
  • When will the pool be opening? Will discuss tonight in the meeting.
  • An owner mentioned that she has a smaller yard area by her unit yet her monthly fee is not reduced. Shared that the monthly association fee is based on the square footage of the inside of the unit.

Board Session:

  • Reviewed and approved minutes from the last monthly meeting in May.
  • Amy presented the treasurer’s report.

Management Report:

  • KMC educational seminar: none upcoming at this time.
  • Reviewed maintenance log.

Old Business:

  • Pool: Barton Pools has completed work on the pool. Discussed the opening of the pool. Reviewed guidelines from the health department and decided to open the pool on June 12th. Will have information emailed and posted about pool guidelines/precautions and the maximum capacity allowed.
  • Tuck Pointing: Shackleford has been approved to work on a building on the East square.
  • Storage area in the court: removed and replaced wet/damaged drywall. Completion set for mid-June.

New Business:

  • Roofing: Rocklane completed wind/hail inspections of the roofs and is working with the insurance company. A claim has been filed with West Bend Insurance Company.
  • Algae growth on some patio fences: treatment of algae on the fence is available- Kevan (new maintenance person) will try a spray on product first.
  • Pending roof work on hold as we await wind/hail claim to be resolved.
  • Asphalt crack seal / seal coat / re-stripe: Globe Asphalt has been approved to do this project for $24,456.40. Work scheduled for part of the community on June 3 and 4th and the other part on June 10th and 11th.
  • Clubhouse railing: have proposals yet will hold off for now as we proceed with some needed balcony railing replacements.
  • Insulation check: setting up schedule for Kevan to check building by building after the Covid-19 threat has passed.
  • Landscaping contract: proposals were requested to review for when our current contract is completed at the end of 2020. Jerry has the proposals and also created a comparison spreadsheet. The board will review and discuss further in upcoming meetings.
  • Rental cap meeting: set for Monday August 10, 2020. Mailing about it went out on June 1st . Owners are also able to participate with the proxy form (included in the mailing) by completing and returning it in the included postage paid envelope.
  • Landscaping: five areas planned for renewal/refreshing. The board will be reviewing and discussing the proposed plans.
  • Balcony inspection: the inspection of all balconies in the community has been completed. Keith Wells approved to work on the six most in need of repair plus two additional in need of deck board replacement.

Executive Session:

  • Reviewed delinquencies.

Meeting adjourned. Next meeting: conference call on Monday July 20, 2020 at 6:30pm (for July it will be the third Monday of the month).

Respectfully submitted,

Brant Dever, Secretary